Executive Summary
This section should give management and employees a brief overview of plan’s purpose; the club’s emergency management policy; authorities and responsibilities of key personnel; the kinds of potential emergencies the club may experience; and, where response operations will be managed.
Potential Hazards
The following natural and man-made disasters could impact club operations:
__________________________________
__________________________________
__________________________________
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Emergency Management Team
The following people will participate in emergency planning and crisis management:
Primary Emergency Contact
The following person is the primary crisis manager and will serve as the company spokesperson in an emergency:
Primary Emergency Contact: ____________________________________________
Telephone Number: _____________________________________________________
Alternative Number: ____________________________________________________
E-mail: _______________________________________________________________
Secondary Emergency Contact
If the person is unable to manage the crisis, the person below will succeed in management:
Secondary Emergency Contact: _______________________________________________
Telephone Number: __________________________________________________________
Alternative Number: _________________________________________________________
E-mail: ____________________________________________________________________
Additional Emergency Contact Information
Dial 9-1-1 in an Emergency
Non-Emergency Police/Fire: __________________________________________________
Insurance Provider: __________________________________________________________
Insurance Policy Number: ____________________________________________________
Emergency Planning Team
The following people will participate in emergency planning and crisis management:
Name & Title: ________________________________________________________________
Telephone Number: ___________________________________________________________
E-mail: ______________________________________________________________________
Name & Title: ________________________________________________________________
Telephone Number: ___________________________________________________________
E-mail: ______________________________________________________________________
Name & Title: ________________________________________________________________
Telephone Number: ___________________________________________________________
E-mail: ______________________________________________________________________
External Coordination
The following people from neighboring businesses and our building management (in the case of city clubs) will participate on our emergency planning team:
Name & Title: ________________________________________________________________
Organization: ________________________________________________________________
Telephone Number: ___________________________________________________________
E-mail: ______________________________________________________________________
Name & Title: ________________________________________________________________
Organization: ________________________________________________________________
Telephone Number: ___________________________________________________________
E-mail: ______________________________________________________________________
Name & Title: ________________________________________________________________
Organization: ________________________________________________________________
Telephone Number: ___________________________________________________________
E-mail: ______________________________________________________________________
Evacuation Plan for [INSERT CLUB FACILITY HERE]
We have developed these plans in collaboration with neighboring businesses and building owners to avoid confusion or gridlock (city clubs).
We have located, copied and posted building and site maps.
Exits are clearly marked.
We will practice evacuation procedures ____ times a year.
If we must leave the club premises quickly:
________________________________________________
________________________________________________
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Member Evacuation Procedures:
________________________________________________
________________________________________________
________________________________________________
________________________________________________
- Warning System:_______________________________________________________________
We will test the warning system and record results ____ times a year.
- Assembly Site: __________________________________________________________________
- Assembly Site Manager & Alternate: _________________________________________
a. Responsibilities Include:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4. Shut Down Manager & Alternate:______________________________________________
a. Responsibilities Include:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
5. ______________________________________________ is responsible for issuing “all clear.”
Shelter-In-Place Plan for [INSERT LOCATION HERE]
We have talked to co-workers about which emergency supplies, if any, the club will provide in the shelter location and which supplies individuals might consider keeping in a portable kit personalized for individual needs.
We will practice shelter procedures ____ times a year.
If we must take shelter quickly: ________________________________________________
________________________________________________
________________________________________________
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1. Warning System: ________________________________________________________________
We will test the warning system and record results ____ times a year.
2. Storm Shelter Location: _______________________________________________________
3. “Seal the Room” Shelter Location: _____________________________________________
4. Shelter Manager & Alternate: __________________________________________________
a. Responsibilities Include:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5. Shut Down Manager & Alternate:
a. Responsibilities Include:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
6. ___________________________________________ is responsible for issuing “all clear.”
Communications
We will communicate our emergency plans with co-workers in the following way: ________________________________________________
________________________________________________
________________________________________________
________________________________________________
In the event of a disaster we will communicate with employees in the following way: ________________________________________________
________________________________________________
________________________________________________
________________________________________________
Cyber Security
To protect our computer hardware, we will: ________________________________________________
To protect our computer software, we will: ________________________________________________
If our computers are destroyed, we will use back-up computers at the following location: _______________________________________________________________________
Records Backup
________________________ is responsible for backing up our critical records including payroll and accounting systems.
Back-up records including a copy of this plan, site maps, insurance policies, bank account records and computer back ups are stored onsite ______________________________
Another set of back-up records is stored at the following off-site location: ________________________________________________
If our accounting and payroll records are destroyed, we will provide for continuity in the following ways: ________________________________________________
Critical Operations
The following is a prioritized list of our critical operations, staff and procedures needed to recover from a disaster.
| Operation | Staff in Charge | Action Plan |
Employee Emergency Contact Information
The following is a list of our co-workers and their individual emergency contact information:
| Name | Phone | |
Annual Review
We will review and update this business continuity and disaster plan in ______________.
**Plans should also include emergency resource lists, including the location of first aid or survival supplies, such as flashlights, water bottles, etc., and site maps indicating the following:
- Utility shutoffs
- Water hydrants
- Water main valves
- Water lines
- Gas main valves
- Gas lines
- Electrical cutoffs
- Electrical substations
- Storm drains
- Sewer lines
- Location of each building (include name of building, street name and number)
- Floor plans
- Alarm and enunciators
- Fire extinguishers
- Fire suppression systems
- Exits
- Stairways
- Designated escape routes
- Restricted areas
- Hazardous materials (including cleaning supplies and chemicals)
- High-value items
Source: FEMA Emergency Management Guide for Business & Industry; READY.gov; U.S. Department of Homeland Security