The following information summarizes our personal identifying information gathering and dissemination practices for the The National Club Association’s United States Web site located at the URL, www.NationalClub.org, and any other site provided by the National Club Association (collectively, the “Site”). Personal identifying information includes information that can be linked to a specific individual, such as a name, address, phone number, or e-mail address.
The National Club Association reserves the right to change this Privacy Policy at any time. If the National Club Association makes changes to this Privacy Policy, The National Club Association will post those changes at this location and provide you with notice of any material changes so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. Please review this Privacy Policy on a periodic basis.
For purposes of this Privacy Policy, references to “The National Club Association” shall also include www.incits.org.
What Information Does The National Club Association Collect?
PLEASE NOTE: THE TYPE OF DATA COLLECTED BY the National Club Association WILL VARY WITH YOUR USE OF THE SITE.
To improve the quality of the products and services The National Club Association offers to you and to operate the Site, The National Club Association collects various personal identifying information (as described below) from different parts of its Site. The National Club Association gathers most information during the registration process to use The National Club Association’s services and products. But, the National Club Association may request personal identifying information at other times, including, but not limited to, when you report a problem with our Site, when you complete survey forms, when you enter into a transaction through the Site, when you request to receive communications from the National Club Association, and when you post information on the Site.
Below, we provide examples of the types of personal identifying information the National Club Association collects through the Site. Again, please be aware that the type of data collected by the National Club Association will vary with your use of the Site.
Contact Information: The National Club Association may request or require contact and other personal identifying information, such as your name, address, phone number, facsimile number, and e-mail address.
Demographic Information: The National Club Association may collect demographic and profile data (for example, job title, job position, and technical computer or Internet connection information) at our Site for management and monitoring purposes and to improve the quality of The National Club Association’s services. In addition, The National Club Association may collect demographic and profile data in connection with surveys it conducts for its own internal administration purposes or for release to third parties.
Transactional Information: The National Club Association may maintain a database of aggregated information about the transactions on the Site (e.g., offer/request data, product/service categories, and product/service prices).
Technical Information: We also collect Internet Protocol (IP) addresses from all users of our Site and may catalog the type of computer, browser, or operating system used by the user.
How Does the National Club Association Use that Information?
The Site offers two different levels of service: (1) a members only section (the “Members Only Section”); and (2) publicly available information areas. Consequently, until you register to access a Members Only area, you are able to browse the Site without providing any personal identifying information. In particular, you do not need to register with the National Club Association or submit any personal identifying information to view information in those sections of the Site that are publicly accessible, such as the About The National Club Association, Public Policy and Newsroom sections. Entry will be permitted without any need to log in, although your browser may tell us what type of computer and operating system you are using as well as other kinds of technical information.
Only the Members Only Section requires that you register with the National Club Association. Accordingly, if you wish to become a member, you will need to agree to provide your personal identifying information to be used as discussed below. In addition, if you wish to receive information from the National Club Association, order products and services from the National Club Association, be included in the the National Club Association member directory, and/or participate and receive the results of surveys, then the National Club Association will need to receive your personal identifying information, and in particular, your name and e-mail address for communication purposes. Please note, however, that the the National Club Association member directory lists a registered member’s name, e-mail address, and certain demographic information such as title, employer, office phone number, and office address.
When you provide personal identifying information to the National Club Association, you share that information only with the National Club Association, unless (i) you are using the National Club Association’s services as a part of a third party Web site (in which case information sharing between such third party and the National Club Association will take place in order for the third party to offer the National Club Association’s services); (ii) you are completing a transaction involving third party services, such as viewing the the National Club Association scorecard through CapWiz, in which case information sharing will be necessary to enable the transaction to take place; or (iii) it is specifically stated otherwise.
Below, is more detail on how the National Club Association uses your personal identifying information.
Contact Information: The National Club Association may use your contact information to provide its goods and services, to share your information with others as a part of the Members Only online directory, to advertise its goods and services and the goods and services of third parties, to create a personalized experience for you, to provide you with news and information, to contact you regarding a survey, to complete a transaction for goods and services, and to get in touch with you when necessary with respect to transactions conducted through the Site, material changes in our Site’s policies, new services the National Club Association may offer, or otherwise. We do not share your contact information with other types of third parties for any other purpose, except to a court or governmental agency if required by law.
Survey Results: The National Club Association may share, lease rent, license, and/or sell survey results and aggregated demographic data collected through the Site with the general public, the news media, and with the U.S. Government and state governments, not only as may be required by law, but also to participate in government programs and initiatives.
Technical Information: We use technical information, such as your IP address or browser type, to help diagnose problems with our servers, analyze Site usage trends, track user movements on the Site, and to otherwise manage and monitor our Site.
Business Partners: The National Club Association has partnered with reputable third parties, such as VotersVoice, to offer you a variety of products and services and as noted above, does share certain of your personal identifying information (as indicated above) with such business partners. In accordance with these business arrangements, the National Club Association wishes to remind you that such third parties may have different privacy policies and practices than the National Club Association. We encourage you to review the privacy policies of our business partners to further understand their procedures for collecting, using, and disclosing your information.
Business Transactions: In the event that the National Club Association goes through a business transaction, such as a merger, acquisition by another company, or sale of all or a portion of its assets, please note that the personal identifying information collected and retained by the National Club Association will be among the assets transferred. In the event a transaction of this kind occurs that results in the transfer of personal identifying information, the National Club Association will notify you via e-mail and place a prominent notice on the Site for 30 days of any such change in ownership or control and the possible changes to this Privacy Policy.
What About the Use of Cookies?
The National Club Association may use cookies to enhance your experience while using our Site. Cookies are pieces of information, which the National Club Association uses for record-keeping purposes, which the Site transfers to your computer’s Web-browser for storage on your computer’s hard drive. Cookies enable the National Club Association to customize your experience on the Site. Cookies also make Web-surfing easier by automatically performing certain functions such as saving your personal preferences and by ensuring that you don’t see the same advertisement repeatedly. The National Club Association, however, will not use cookies to record passwords or credit card or other financial information. Moreover, you can delete any cookies residing on your hard drive by following the instructions for your Web browser.
Many consider the use of cookies to be an industry standard. Consequently, your Web browser is likely set to accept cookies. If you would prefer not to receive cookies, however, you can alter the configuration of your browser to refuse cookies. If you choose to have your browser refuse cookies, you should understand that it is possible that some areas of our Site will not function properly when you view them.
What About External or Third Party Web Sites?
To the extent hyperlinks or gateways are utilized to access external or third party sites, you should be aware that these external or third party sits are not controlled by the National Club Association and therefore, are not subject to this Privacy Policy. The National Club Association suggests that you check the privacy policies of these sites to determine how the proprietors of these third party sites will utilize your personal identifying information.
What About Security?
The National Club Association places a premium on making sure that personal identifying information remains private and secure and is not subject to misuse or manipulation. Accordingly, this Site has industry standard security measures in place, including storage of personal identifying information in a secure environment, to protect against the loss, misuse, and alteration of the information under the National Club Association’s control. Although The National Club Association has endeavored to create a secure and reliable Site, the confidentiality of any communication or material transmitted via the Internet cannot be guaranteed. Accordingly, you should consider carefully if you want to submit sensitive information via the Internet. The National Club Association urges you to take every precaution to protect your personal identifying information when online.
What About “Opting-Out” of Data Collection and Use?
The collection, use, and distribution of your personal identifying information is necessary for the National Club Association to provide certain products and services and to operate the Site. For example, all users who register for the Members Only Section and/or seek to receive from the National Club Association its products will need to agree to the National Club Association’s use and collection of personal identifying information. Once registered with the Members Only Section, the National Club Association maintains your information so long as you are registered for The National Club Association’s services at this Site.
But, a number of the National Club Association’s other programs are completely voluntary and you can decide on your own if you wish to participate or opt-out. For example, if the National Club Association conducts a survey, you do not have to participate unless you agree to do so and provide your e-mail address in order for the National Club Association to communicate with you.
The National Club Association also provides you with the opportunity to opt-out of certain the National Club Association business practices where your personal identifying information may be used. Specifically, users my opt-out of including the personal identifying information they provide to the National Club Association in connection with the following activities: (i) inclusion on the the National Club Association member directory, (ii) inclusion in member mailings, (iii) e-mail communications sent by the National Club Association, (iv) facsimile communications sent by the National Club Association, and (v) lease, rental, or sharing arrangements with the National Club Association’s business partners (when not done for the purpose of concluding e-commerce transactions that you execute with the National Club Association for its products and services).
Thus, to a large extent, you can control the information you provide or share with the National Club Association and/or its business partners. Moreover, even when the National Club Association contacts you, from time to time, regarding its products/services, this Site, or otherwise, if the National Club Association sends you such a communication, the National Club Association specifically provides you with the opportunity to opt-out of receiving similar future correspondence by sending an e-mail to [email protected].
What About Correcting, Deleting, or Updating Information?
At any time, you may contact the National Club Association to correct, modify, or delete the information you provide to the National Club Association through this Site, namely, your name, e-mail address, phone number, or address. In addition to the ability to make direct changes to the information stored in connection with your user/member profile, you may also e-mail [email protected] with any requests or changes. Moreover, when you cease to use the National Club Association’s services and no longer wish to be included in the National Club Association database, you may contact the National Club Association at [email protected] to request to have your information removed from our database. In the event that the National Club Association receives such a request or change, the National Club Association may require you to confirm or verify any change to your record. Please note, however, that the collection and uses of certain personal identifying information is necessary to provide certain products and services through the Site and the deletion of such necessary information, e.g., an e-mail address, may render a particular service or the National Club Association’s ability to provide it inoperable.
What About Children?
The National Club Association cares about the safety of children on its Site and encourages parents and guardians to monitor their children’s use of the Internet. Although the Site is suitable for a general audience, this Site is intended for use only by users who are over 18 years of age. Accordingly, The National Club Association does not knowingly solicit personal identifying information from children or send them requests for personal information.
What About Any Other Questions?
If you have any questions about this Privacy Policy, the information collection and dissemination practices of this Site, or The National Club Association’s use of your personal identifying information, you can contact [email protected].